Compliance with the General Data Protection Regulation (GDPR)
Privacy Statement The Harmonium Singers collects personal data for the purpose
of relevant communication with its members.
This data consists of name, address, telephone number(s) and email
address. This data is not shared with the
membership or with a third-party. Email
communication with members is normally from the Co-ordinator, who anonymises
email addresses by using only the ‘bcc’ field (except within the Committee
where shared responses are required). Collection
and maintenance of personal data is handled by the choir’s Co-ordinator, who
acts as Data Controller. We define
relevant communication as essential information relating to repertoire,
rehearsals and performances, and non-essential information which may be of
direct interest to the majority of members.
Choir members are urged not to share any contact details they may have of
other members without their express permission.
Names of members are used in concert programmes and on the
choir’s website. Members from time to
time appear in photographs and video recordings but are not named, apart from
the musical director and any instrumentalists or soloists, subject to agreement.
A publicity mailing list of contacts at local newspapers and
magazines is maintained for the purposes of promoting the choir and its
events. Mailings use the ‘bcc’ field to
avoid distribution of email addresses.
Data Retention Policy The Harmonium Singers retains the name, address, telephone
number(s) and email address of individuals for the duration of membership. An archive consisting of only the names of
past members is retained indefinitely. An
archive of concert programmes is retained indefinitely, which may contain the
names of members at the time. No other personal
contact details are retained when membership of the choir ceases. Role of the Data Controller The Data Controller maintains an up-to-date list of member
contact details, ensuring that all members have signed the Consent Form and
that personal details of former members is deleted, apart from name. The Data Controller is available and
contactable to handle any requests from members for access or changes.